Exception to the Contract Procedure Rules to Provide Temporary Staff for 'Hard to Fill Roles' within the Environment and Transport Department.
(Exempt under Paragraphs 3 and 10)
Additional documents:
Decision:
That an exception to the Contract Procedure Rules be agreed
to enable the Director of Environment and Transport to approve the direct award
of contracts to Designated Suppliers identified in the report for the temporary
provision of specialist HGV drivers, plant operatives, and supervisors, with
the contracts running until 30 September 2026 with a maximum combined spend of
£1.6m.
(KEY DECISION)
REASONS FOR DECISION:
The County Council’s Contract Procedure Rules (Part 4G of
the Constitution) require that, where the estimated value of a contract exceeds
£179,087, formal tenders must be invited.
Where an exception to the Contract Procedure Rules is required for contracts over £179,087, Rule 57 (d) provides that the Cabinet’s approval be obtained to the exception where this is justified on its merits. The proposed contracts with other agencies outside the corporate contract are expected to have a combined value not exceeding £1.6m, each of which is likely to be over the £179,087 threshold.
The circumstances and financial considerations surrounding
the proposal, explained in Part B of the report, mean that other procurement
processes are not possible in order to ensure business continuity.
The Environment and Transport Department has been unable to
source all the necessary staff required via the Council’s existing recruitment
and agency arrangements.