Venue: Guthlaxton Committee Room, County Hall, Glenfield. View directions
Contact: Miss. S. Brennan (0116 305 7453) Email. sara.brennan@leics.gov.uk
No. | Item |
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Minutes of the meeting held on 29 November 2017 Minutes: The minutes of the meeting held on 29 November 2017 were taken as read, confirmed, and signed. |
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To advise of any items that the Chairman has decided to take as urgent elsewhere on the agenda. Minutes: There were no urgent items for consideration. |
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Declarations of interests in respect of items on this agenda. Minutes: The Chairman invited members who wished to do so to declare any interest in respect of items on the agenda for the meeting. No declarations were made. |
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Items referred by the Finance and Audit Subcommittee. The issues considered by
the Subcommittee are covered in items 6 and 10 on the agenda. The Finance and
Audit Subcommittee noted the MTFS monitoring report and supported the proposed
MTFS. Minutes: The Subcommittee noted the MTFS Monitoring Report (minute 107) and recommended approval of the MTFS draft budget of 2019-2022 (minute 111). |
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Annual Internal Audit Plan 2018-19 Additional documents: Minutes: The Committee received a report of the Consortium Treasurer regarding the annual internal audit plan 2018-19. A copy of the report, marked Agenda Item 5, is filed with these minutes. RESOLVED: a) That the methodology used as a basis for developing the internal audit plan be noted. b) That the proposed Internal Audit Plan of 2018-19 as set out in the report be approved. |
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MTFS Monitoring for the first 9 months of 2017-18 Additional documents:
Minutes: The Committee received a report of the Director and Consortium Treasurer outlining the results of the first nine months of trading April to December 2017. A copy of the report, marked ‘Agenda Item 6’, is filed with these minutes. The Management Committee was advised that:- i) Whilst there were eighteen less FTE operational staff, ESPO had taken on more agency staff, meaning they had a more flexible workforce. ii) A key strength of ESPO is the four profit streams and the portfolio approach, which provided resilience for the business. RESOLVED: That the contents of the report be noted. |
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Director's Progress update. Additional documents: Minutes: The Management Committee received a report of the Director which provided an update of the actions and progress made since the previous ESPO Management Committee held on 29th November 2017. A copy of the report marked ‘Agenda Item 9’, is filed with these minutes. The Management Committee was advised that:- i) Following a road accident it would be normal for the police to undertake drugs and alcohol testing. Leicestershire County Council are in the process of developing a strategy which will set out the circumstances in which drug and alcohol testing could be carried out. ii) Sickness absence at ESPO was comparable with other warehouse businesses with the key causes of illness being of stress, depression and muscular skeletal problems. Compared to Leicestershire County Council as a whole, however, ESPO were still lagging behind, hence the intensive programme for improvement as set out in the report. RESOLVED a) That the contents of the Director’s Progress update be noted; b) That the appreciation be conveyed to the winners of ESPO Employee of the Year. |
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Exclusion of the Public The public are likely to be
excluded from the meeting during consideration of the following items of
business in accordance with the provisions of Section 100 (A) (4) of the Local
Government act 1972. Minutes: That under Section 100(A)(iv) of the Local Government Act
1972 the public be excluded from the meeting on the grounds that it will
involve the likely disclosure of exempt information during consideration of the
following items of business as defined in paragraphs 3 and 10 of Schedule 12A
of the Act; and, in all circumstances of the case, the public interest in
maintaining the exemption outweighs the public interest in disclosing the
information:- i) Supplementary Information Informing the Progress Report of the Director’s progress update. ii) Forecast Outturn 2017/18 and Draft MTFS 2018/19 – 2021/22 iii) Replacement Website Prokect iv) ESPO’s Operations and Supply Chain Productivity Strategy v) ESPO Trading Limited: Implementation |
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Supplementary Information Informing the Progress Report of the director's Progress Update Minutes: The Committee received an exempt report from the Director which set out further supplementary information regarding the Director’s Progress Update, together with a supplementary report on the possible acquisition of a private company. A copy of the exempt report and the supplementary report, marked ‘Agenda Item 9’, are filed with these minutes. The report was not for publication as it contained exempt information relating to the financial or business affairs of a particular person (including the authority holding that information). In response to questions from members the Director advised as follows:- i) Sales agents employed by the company worked on a commission model with the average being 20%. The precise commission depending on products sold. ii) It is in both parties interest to move quickly with the sale, but the owner had indicated he wished to be involved and has committed to see one year through, allowing a smooth transition. iii) The decision to buy the Company would only take place when all ‘due diligence’ had taken place. iv) The company name would be part of the acquisition and retained. RESOLVED a) That the supplementary report of the Director be noted; b) That the Director of ESPO and ESPO Treasurer be requested to undertake the necessary due diligence. c) That subject to a positive outcome of the due diligence the Director of ESPO and ESPO Treasurer are authorised to acquire the company for a sum not exceeding the amount outlined in the report. d) That the Chief Officer Group at its next meeting be updated on the progress being made with the acquisition. e) That the Director of ESPO be required to keep members of the Management Committee informed of progress. |
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Forecast Outturn 2017/18 and Draft MTFS 2018/19 - 2021/22 Minutes: The Committee received an
exempt report of the Director which set out the Forecast Outturn 2017/18 and
Draft MTFS. 2021-22. A copy of the exempt report,
marked ‘Agenda Item 10’, is filed with these minutes. The report was not for
publication as it contained exempt information relating to the financial or
business affairs of a particular person (including the authority holding that
information). RESOLVED: a) That the forecast outturn
for 2017/18 be approved: b) That draft budgets for,
2017/18 to 2020/21 be approved. |
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Replacement Website Project Minutes: The Committee received an
exempt report of the Director on the Replacement Website Project. A copy of the
exempt report, marked ‘Agenda Item 11’, is filed with these minutes. The report was not for publication
as it contained exempt information relating to the financial or business
affairs of a particular person (including the authority holding that
information). RESOLVED: That the replacement website
project to be funded from expenditure from the reserves be approved. |
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ESPO's Operations and Supply Chain Productivity Strategy Minutes: The Committee received an
exempt report of the Director on the Replacement Website Project. A copy of the
exempt report, marked ‘Agenda Item 12’, is filed with these minutes. The report was not for publication
as it contained exempt information relating to the financial or business
affairs of a particular person (including the authority holding that
information). RESOLVED: a) That the contents of the report and the proposed operational and supply chain productivity strategy outlined in the report be approved. b) That the option of mechanisation of the warehouse be kept under review. |
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ESPO Trading Limited: Implementation Minutes: The Committee received an
exempt report of the Director on ESPO Trading Limited. A copy of the exempt
report, marked ‘Agenda Item 13’, is filed with these minutes. The report was not for
publication as it contained exempt information relating to the financial or
business affairs of a particular person (including the authority holding that
information). RESOLVED: That the proposed approach to be adopted by ESPO Trading Limited be noted. |
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Dates of Next Meeting. The next meeting of the Committee is scheduled to take place on 13 June at 10.30am am at County Hall. Meeting Dates – 2018 a)
Wednesday, 13th June b)
Wednesday
12th September (Note- this meeting was
originally scheduled for 1st October but has been moved to ensure
that the accounts are signed off before the end of September). c)
Monday
28 November Minutes: It was noted that the next meeting of the Committee would be held on Wednesday 13th June at 10.30am at Leicestershire County Council. |