Venue: Microsoft Teams
Contact: Miss C Tuohy (0116 305 5483). Email: cat.tuohy@leics.gov.uk
No. | Item |
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Minutes of the previous meeting. PDF 254 KB Minutes: The minutes of the meeting held on 15 September 2021 were
taken as read, confirmed, and signed subject to minute 29 being amended to set out
the ‘qualified opinion’ and amending of the RFS 102 to FRS 102. |
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Urgent items. Minutes: There were no urgent items for consideration. |
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Declarations of interests. Minutes: The Chairman invited members who wished to do so to declare any interest in respect of items on the agenda for the meeting. No declarations were made. |
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Items referred by the Finance and Audit Subcommittee. There are no specific
items referred. The issues considered by the Subcommittee are covered in items ******
which appear elsewhere on the agenda. Minutes: There were no items referred by the Finance and Audit Subcommittee. |
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Additional documents:
Minutes: The Committee received a joint report of the Director and
Consortium Treasurer regarding proposed updates to the standard financial instructions
and delegations to the Director of ESPO. A copy of the report marked ‘Agenda
Item 5’ is filed with these minutes. RESOLVED: That the Committee approve the ; a)
proposed changes to Appendix 4 to the Constitution
of the ESPO Management Committee – Functions of and delegations to, the
Director of ESPO as set out in Appendix 1 to the report. b)
proposed changes to Appendix 6 to the
Constitution of the ESPO Management Committee - Financial Regulations of the
ESPO Management Committee (Including the Standard Financial Instructions), as
set out in Appendix 2 to the report. |
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Director's Progress update. PDF 475 KB Additional documents: Minutes: The Management Committee gave
consideration to a report of the Director which provided an update of
the actions and progress made since the previous ESPO Management Committee held
on 15 September 2021. A copy of the report marked ‘Agenda Item 6, is filed with
these minutes. The Director acknowledged the ongoing challenge inflation
posed to ESPO and businesses generally. Members were assured that officers had
planned for inflationary risk as a key feature of the next trading year. Members were pleased to note the proposed dividend pool of
£3.3million, that would be distributed to the Member Authorities in December,
as per the formula of relative spend that the Management Committee had
previously approved. RESOLVED: That the report be noted and supported, including agreement
of the proposed distribution of the dividend pool of £3,333,600. |
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Date of Next Meeting. The next meeting of the Committee is scheduled to take place on 16 March 2022 at 10.30am. Minutes: It was noted that the next meeting of the Committee would be
held on 16 March 2022 via Microsoft Teams. |
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Exclusion of the Press and Public. The
public are likely to be excluded during consideration of the following items of
business in accordance with the provisions of Section 100 (A) (4) of the Local
Government Act 1972 (Exempt Information). Minutes: RESOLVED: That under Section 100 (A) (iv) of the Local Government Act
1972 the public be excluded from the meeting for the remaining items of
business on the grounds that it
will involve the disclosure of exempt information as defined in the Act and
that in all of the circumstances the public interest in maintaining the
exception outweighs the public interest in disclosing the information. |
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Supplementary Information Informing the Progress Report of the Director's Progress Update Minutes: The Committee considered a report of the Director which
provided supplementary information to the progress report of the Director. A copy
of the report, marked ‘Agenda Item 9’, is filed with these minutes. The exempt report was not for publication as it contained
information relating to the financial or business affairs of a particular
person (including the authority holding that information). RESOLVED: That the supplementary information provided be noted. |
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Update on the Build Programme for Additional Warehouse Capacity for ESPO. Minutes: The Committee considered an exempt report of the Director,
the purpose of which was to update Members on the build programme for additional
warehouse capacity. A copy of the report, marked ‘Agenda Item 10’ is filed with
these minutes. The
exempt report was not for publication as it contained information relating to
the financial or business affairs of a particular person (including
the authority holding that information). The
Director informed the Committee that the preferred site for additional
warehouse capacity at Leaders Farm, as previously agreed by Management
Committee, could no longer proceed. Having considered alternative options it
was felt that, in light of the future ways of working project, a proposal to
expand the warehouse at Grove Park, into its carpark, would present the best
alternative for ESPO financially, logistically and environmentally. ESPO would
undertake a feasibility study to demonstrate that the building would be
deliverable. Arising
from the discussion the following points were noted:- i.
In response to a query regarding the inclusion
of Solar Panels on the new space, officers would look to consider it as an
option at the appropriate time. ii.
ESPO would utilize Leicestershire County
Council’s, as the Administering Authority, Project Management resource within
the Strategic Property Team. The Project Manager would facilitate work between
ESPO and any external contractors that may be needed for external advice or
expertise. iii.
The Committee welcomed the proposal and agreed
that the expansion at Grove Park would deliver a more sustainable reduced
carbon footprint, which also made overwhelming financial sense. RESOLVED That the: a)
approach set out within the report be noted and
supported. b)
proposed approach to develop Grove Park as the
preferred option (subject to the feasibility study) given the parameters given
were within the already approved business case, be approved. |
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Energy Update. There will be a presentation for this item. Minutes: The Committee received a presentation on the Energy Market
from the Director. A copy of the report, marked
’Agenda Item 11’ is filed with these minutes. The exempt
presentation was not for publication as it contained information relating to
the financial or business affairs of a particular person (including
the authority holding that information). The
Committee welcomed the presentation which set out ESPO’s strategy for
procurement of energy, and recognised the turbulence
within the energy market which was due to demand and geopolitical tensions. RESOLVED That the presentation
be noted. |